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Clients Policy
Arts. 13-14 of EU Regulation No. 679/2016
In pursuance of the General Regulation on Protection of Personal Data of the natural persons (GDPR- (EU) Reg. No. 679/ 2016), the undersigned, Data Controller, states the following: |
SOURCES AND CATEGORIES OF PERSONAL DATA
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The held personal data are collected directly from the interested parties, who directly and freely provided us with the same, and from others such as employment agencies or job experts, or through Public Registers or by downloading from National Social Security Institute, National Institute for Insurance against Accidents at Work, Revenue and Collection Agency, etc. Such information represents personal and property data and likely sensitive and judicial data of the interested parties and others identified and identifiable that have natural relationships stipulated by the civil law with the interested party (such as families, employees, clients, suppliers, etc.).
Sensible data mean such information suitable to disclose racial and ethnic origin, religious philosophic beliefs or others, political opinions, membership of religious, philosophic, political or syndicate trade unions, associations or organizations, health status and sexual life.
Judicial data mean such information suitable to disclose provisions relating to criminal records, register of administrative sanctions depending on a crime or on related pending charges, or the status of accused or suspected according to the criminal procedural code.
Using these applications in the site, we collect the IP addresses or the domain name of the computers utilized by the User and connect with the Application, the addresses having URI (Uniform Resource Identifier), request time, the way used to apply the request to the server, the dimension of the output file, the code referring to the server response status (successful, error, etc..), the country of origin, the characteristics of browser and working system, various temporal connotations of the visit (for example; the time spent on each page), and the related details of the route followed within the application, with special reference to the sequence of browsing pages, to the parameters in connection with the operational system and with IT environment.
The User who utilizes the application should work in with the interested party, or authorized by it to communicate the data being processed.
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PURPOSES AND LEGAL BASES OF THE PROCESSING |
The personal data are processed in the field of the normal activity executed by the data controlling organization (Ateco codes and descriptions: 69.20.11 Services offered by chartered accountants;) and under the following purposes (the legal basis is indicated to between brackets in accordance with GDPR):
a) Purposes closely related to the completion and execution of the required services (GDPR Arts. 6 (b) and (9) (a)), especially such compliances in connection with civil, financial, tax, counting, remuneration, social security and security regulations, etc., including dispatching circulars and communications related to the activity of professional mandate and/ or the contract of services provision; including but not limited to: bookkeeping and processing, preparation of financial statements and tax declarations, payments of taxes and duties, preparation of models UNICO, 730, 740, 770, F23, F24, IMP, IMU, TASI, ISEE, RED, DSU, INTRASTAT, etc., including the additional declarations referred to in the statements prepared by the Revenue Agency, auditing, keeping and managing company books, refund assistance, facilities, inspections, disputes, management of arbitrations, preparation of succession practices, establishment of companies, management of liquidations and bankruptcies, assistance and documentation in the field of labour law, payroll processing, etc.
b) Purposes tightly related and instrumental to management of the relationships with the interested parties (GDPR Arts. 6 (b) and 9 (a)), such as acquisition of initial information, implementation of operations in accordance with the contractual obligations, registration of data for anti-money laundering, administrative and accounting operations, recovery and assignment of credit, etc.
c) Purposes in connection with obligations stipulated by laws, as well as the provisions issued by authorities entitled by the law (GDPR arts. 6 (c) and 9 (b, g and h);
d) For assessment, exercise and defence of a right in and out of court (legitimate interest) of the data controller (GDPR Arts. 6 (f) and 9 (f));
e) Main purposes of the activities for which the interested party can or cannot express its consent, such as receiving notifying mails (GDPR Art. 6 (a) and 9 (a)). |
RESULTS OF OBJECTION TO GIVE DATA
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Giving data is optional, but it is indispensable to process them for the purposes of the letters Nos. (a) and (b). In the event that the interested parties neither communicate the proper indispensable data nor allow processing them, it cannot be proceed with completion and execution of the proposed services and following up the mutual contractual obligations, resulting violation of the correct fulfilment of the regulatory obligations, such as accounting, financial and administrative regulations, etc.
Processing data for the purposes above is necessary for the regular fulfilment by the client interested in the above financial and non-financial practices.
Therefore, it is believed that charging the data with the data controller (for purposes of compliance with the contractual obligations) refers undoubtedly to the approval of processing the same, including the sensible data (such as the ones related to handicap status, deductible charges, tax deductions, etc.), for purposes for which they were charged.
For such data, in case of fully or partly refusal of or misrepresentation, including sensible data, the required fulfilments may be incomplete to the extent that causes damage, sanctions or loss of interests.
Failure to provide with the mailing address on which to receive information emails (point (e) of the processing) will have the sole consequence of failing to update on any tax / administrative / … issues at a general level and failure to receive reminders relating to tax deadlines.
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METHODS OF PROCESSING DATA AND EXTENDED INFORMATION ON COOKIES
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Data processing means collection of data, registration, arrangement, keeping, processing, modification, cancellation and distribution or gathering two or more of these operations. With respect to the above-indicated purposes, the data processing being concluded through manual, IT and telematics tools with reasons accurately related to the same purposes, and in any case, in such a way as to ensure security and confidentiality. The personal data shall be treated in compliance with the methods referred to in Art. 5 of EU Regulation No. 679/ 2016, stipulating that the same are treated in a lawful and correct manner, collected and registered for specified purposes, and are expressed, legitimate, updated, if required, relevant, completed and non-excessed regarding the purposes of processing, in compliance with the rights and principal freedoms, as well as the dignity of the interested party with particular reference to the confidentiality and personal identity through protection and security procedures. The data controller has arranged and shall further finish the access security system and data keeping.
The professionals registered in the record are required to respect the professional confidentiality in accordance with the provisions of Law (Royal Presidential Decree No. 1068, dated 27/ 10/ 1953, Art. No. 4), while the employees and collaborators of the data controller are required to confidentiality in pursuance of Law.
An automated decision-making process (for example; profiling) is not carried out.
Utilizing the site applications, the following is also noted with respect to the use of Cookies.
Additional Information on the Cookies
The Cookies are composed of code portions installed in the User’s device, and they help the Controller in providing the service based on the specified purposes. In addition, some of the Cookies installation purposes may be important for the User’s consent.
Technical and aggregate statistical Cookies
· Very necessary activities for the operation
This application utilizes Cookies in order to save the User’s session, and to precisely carry out other activities required to operate it, such as what is relevant to traffic distribution.
· Saving preferences, Optimization and Statistics Activities
This application utilizes Cookies in order to save the navigation preferences and improve the User’s navigation experience. There are other Cookies such as that for setting up the language and currency or managing the statistics by the site Owner.
Other types of Cookies or third-parties tools that could make use of them
Some of the below listed services may not require User’s approval or may be managed directly by the Controller- as per the below description- without help of third parties.
Whenever, among the following tools, offered services managed by third parties, they may, in addition to the specified services and without the knowledge of the Controller, perform tracing activities of the User. For detailed information in this regard, we recommend to consult the privacy policy of the listed services.
How can I control the installation of Cookies?
In addition to the above indicated herein, the User could manage the preferences relevant to the Cookies directly in the browser, preventing, for example, third parties from installing them. It can also delete the ex-installed Cookies through the browser preferences, including the Cookie in which the approval for installation of Cookies is likely saved. It is to note that in case of deactivation of all Cookies, operation of this site may be equalized. The User can find information on how to direct the Cookies in its browser to the following address: Google Chrome, Mozilla Firefox, Apple Safari and Microsoft Windows Explorer.
In the event of services provided by third parties, the User may also object to tracking by notifying through the privacy policy of the third party, using the opt out link, if expressly provided for, or by contacting the same directly.
Notwithstanding the above, the Controller notifies that the User can go to Your Online Choices. It can manage the tracking preferences of most of the advertising tools through such service. Therefore, the Controller recommends the Users to utilize such resource, in addition to such information provided for herein.
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TRANSFERS OUT OF THE EU |
The processing shall exclusively occur in Italy and EU.
Personal data will be kept, in general, as long as the purposes of the processing persist. |
KEEPING PERIOD |
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CATEGORIES OF RECEPIENTS
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The indispensable data only are sent:
· To appointees and responsible parties for the processing, who carrying out specified duties and operations, whether they are into or out of the Controller’s organization.
· In case of and to the entities stipulated by law (such as Tax Authority, Customs Agency, INAIL, INPS, CAF, Pensions Funds, etc.)
The data shall not be disclosed, except as permitted by law.
Specified and proper approvals shall be required, if necessary, and the entities which shall receive the data (different from the aforesaid entities, such as banks, insurance companies, suppliers, etc.), they shall utilize them in their capacity of autonomous owners. |
RIGHTS OF INTERESTED PARTY |
At any time, it may exercise its rights (access, correction, cancellation, limitation, portability, objection, absence of automated decision-making processes) whenever provided for regarding the data controller, in pursuance of the Arts. from 15 to 22 of GDPR (below mentioned); complain about the Sponsor (www.garanteprivacy.it); in the event that the processing is based on the approval, withdraw such given approval, taking into consideration that the cancellation of approval does not breach the legality of processing based on consent before cancellation. |
DELIVERY AND CONTACT DETAILS |
The data controller is Dr. Barbara Antonini, whose address is Varese, Postal Code 2100, Via Goldoni 33.
Contact details: Tel. No. +39 0332 319899; e-mail barbara@studio-antonini.com; certified e-mail: barbara.antonini@odcec.legalmail.it.
The full list of data controllers is available upon request.
Using the site applications, the following is also noted.
Since the installation of third-parties Cookies and other tracking systems through the services used within this Application cannot be technically controlled by the Controller, any specified reference to the Cookies and tracking systems installed by third parties shall be deemed indicative. For more complete information, consult the privacy policy of the other potential services listed herein.
Due to the objective complexity in connection with the identification of technologies based on the Cookies and with their integration closed to the web functionality, the User is invited to contact the Controller when it would like to receive any details about the utilization of the same Cookies and their potential uses, such as by means of third parties, which are implemented through this site.
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